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The Commons At Canterbury
Updated as of March 2010
Rules and Regulations
History – The
Commons is comprised of 94 privately owned townhomes
that were built in four phases. Phases 1, 2, and 3 were
built between 1982 and 1984. Phase 4 was built between
1994 and 1995.
– The Commons address is 2408 W. Quantico St., Broken
Arrow, OK 74011. The mailbox is located at the end of
the second driveway in Phase 3 (north side of the
WebSite – Our
website address is
thecommonsatcanterbury.org. Please visit our website
and let us know if you would like to be communicated
with via email.
The Board -
The Board is charged with the responsibility of ensuring
the By-Laws, Covenants, and Rules and Regulations are
followed. These are in place to protect the appearance
of our neighborhood so it will be a desirable place to
live thereby protecting our property values. If you need
a copy of any of these documents, please place a note in
the Commons’ mailbox or visit our web site at
thecommonsatcanterbury.org for printable documents.
– The Board of The Commons Homeowners Association meets
at 6:30 p.m. the third Monday of each month in the
conference room at the Broken Arrow South Public Library
located at the corner of 101st and Chestnut.
Homeowners are encouraged to attend these meetings in
order to have a say in and stay informed of decisions
made that affect our neighborhood and townhomes.
Each fall there is an annual
homeowners meeting. Letters are sent notifying all
homeowners of the date, time and place of the meeting.
Homeowners are responsible for payment of the dues. The
monthly dues effective March 1, 2010 are $98.39 and are
to be paid the first of each month. If your yard is
fenced, there is an additional $5.00 a month charge
($103.39). Checks or money orders are to be made payable
to The Commons Homeowners Association and are to either
be mailed to the previously mentioned address or placed
in the Association’s mailbox.
The dues are compiled and used
to pay for lawn care (weed control, fertilization,
mowing, edging, shrub trimming, tree maintenance),
repair of the exterior of the buildings (siding,
painting, roofing, guttering), maintaining the fence
that surrounds the property, and insurance on the common
areas and the Board of the Homeowners Association.
Dues that are 30 days late are
charged interest at the rate of 6% per annum (.005% per
month). As of January 1, 2010 homeowners whose dues
equal one month in arrears will have a lien filed
against the property; homeowners whose dues equal three
months in arrears will have a lawsuit filed against them
in small claims court. The homeowner will be responsible
for all lien fees and court costs.
Questions regarding the dues or
financial matters may be emailed to
Homeowners who violate any of the Rules and Regulations
will be subject to a fine. Upon notification by the
Board of a non-compliance issue, homeowners will have a
reasonable amount of time (determined by the Board) to
remedy the situation. If the homeowner remains
non-compliant, a fine set by the Board will be imposed
and a lien filed against the property. The fine will
continue to accrue at a rate determined by the Board
until the violation is remedied. The homeowner will be
responsible for all fees and court costs.
Architectural Control -
No building, wall or
other structure shall be erected or maintained upon the
Properties, nor shall any exterior addition to or change
or alteration be made until the plans and specifications
showing the nature, kind, shape, height, materials, and
location of the same have been submitted to and approved
in writing as to harmony of external design and location
in relation to surrounding structures and topography by
the Board of Directors of the Association.
Fences – The
Board will no longer approve requests for fences.
Homeowners who currently have
fences are responsible for keeping their fence in good
condition – replacing broken or missing slats and
properly painting the fence. If an existing fence is not
properly repaired and maintained, upon notification by
the Board, the homeowner will have a reasonable amount
of time to bring the fence into compliance. Otherwise
they will be fined and a lien filed against the
property. See “Fines.”
Homeowners are required to insure their townhome. Please
note this is not a condo development, therefore, the
appropriate insurance is for a single family home.
Homeowners are required to provide the Board with a copy
of the declaration page of their homeowner’s insurance
policy. Please place the copy in the Commons’ mailbox.
townhouse is used as rental property are responsible
for providing the renters with a copy of the Rules
and Regulations. The homeowner will be held liable
for any violations by their tenants.
required to keep the Board informed of their current
All interior window
coverings must be white or off-white backing.
No aluminum foil or
other unsightly window coverings are permitted.
The frames of
replacement windows and storm doors must be white or
Firewood may be
stacked on the porch as long as it does not touch
No window air
conditioning units are permitted.
scooter riding, or the riding of comparable
equipment is not permitted on the sidewalks between
the buildings, on the driveways or on the grassy
Skateboarding is not
permitted anywhere on the property.
are not allowed on the grassy areas.
Basketball goals or
other recreational equipment is prohibited.
responsible for supervising their children.
All residents are
asked to be respectful of their neighbors.
We are involved in
the Neighborhood Watch Program. Please be aware of
any unusual activity and report it to the police
Request for Repairs – A request for repairs may be emailed to
email@example.com or a written
note placed in The Commons’ mailbox being specific as to
the type of repair requested, exact location on the
building, the homeowner’s name, address of townhome, and
phone number where you can be reached. The Board must
approve and arrange for repairs to the exterior of the
buildings. The dues do not cover repairs made by or
arranged for by the homeowner.
Repair of Buildings – The Association is responsible for the exterior care and painting of
the buildings. This includes the white trim, blue siding
and blackboard (the board under the siding). This
excludes damage done by the homeowner, family members or
guests, replacement of doors, garage doors, windows, or
any structural damage to the building or the foundation.
If our contractor finds damage
beyond the blackboard, a representative of the Board
will contact the homeowner. The homeowner may either
hire our contractor or their own to complete that part
of the repairs at their own expense. Once they are
completed our contractor will be rescheduled to resume
the Association’s part of the repair.
Roof – After
expiration of the warranty on your roof, the Association
is responsible for the repair and replacement of the
roof. This includes the flashing, shingles or issues due
to poor workmanship. This does not include damage due to
wind, storms, or hail.
In the event of roof damage due
to a storm, homeowners are to contact their homeowner’s
insurance agent to arrange for repair or replacement or
the roof. Please provide the Association with
documentation of the repair/replacement for our records.
Satellite Dishes - Due to the damage caused by installing a dish on the building,
satellite dishes are to be mounted on a pole in the
yard. The homeowner will be responsible for the cost of
repairs for damage caused by satellite dishes being
Our contractors receive their work orders from the
Board. If you have an issue regarding their work orders
or the quality of their work, please either email us at
firstname.lastname@example.org or place a note
in the mailbox so we may address it directly with them
on your behalf.
– Each homeowner is responsible for watering their lawn,
flower beds, shrubs and trees. Weather permitting, the
lawns are mowed once a week. Please be sure hoses and
other items are picked up off the lawn.
Shrubs and flowers need to be
planted several feet away from the building and are not
to touch the siding. The lawn crew has been instructed
to trim everything away from the building. This is to
protect and extend the life of the siding.
– Homeowners are
responsible for treating any insect or rodent infections
in their building or yard.
Treatment of a termite infestation is the homeowner’s
responsibility. The homeowner will be notified if our
contractor finds evidence of termites in their townhome.
The homeowner will then have 30 days to have their
property professionally inspected and treated if an
infestation is present. If the property is not treated
in that time frame, The Commons Homeowners Association
will not be responsible for repairs that would normally
come under the Association’s guidelines.
The homeowner is required to
provide the Board with a certificate from the
exterminator documenting the inspection and treatment.
Repairs that fall under the Association’s guidelines
will then be resumed.
Garages are not to be converted into living spaces,
workshop areas, or used solely for storage. Car owners
should park at least one car in their garage. Automobile
repairs may only be done inside the garage. Any
unsightly, miscellaneous materials or debris left
outside of garages will be disposed of at the owner’s
Parking – Due
to limited space in the common driveways, parking is not
permitted behind garages or in the area around the
garages. Guests may park in the parking area or on the
street. No boats, campers, recreational vehicles or
trailers may be parked outside of the garage. The
Association may have inoperable vehicles towed away at
the owner’s expense.
– The Commons’ trash is picked up by the City of Broken
Arrow on Tuesdays and Fridays. Please place your trash
at the curb no earlier then Monday or Thursday evening
and no later than 7:00 a.m. on Tuesday or Friday.
The City of Broken Arrow
provides trash bags. All trash should be in bags and
securely tied. No trash cans are allowed outside of the
garage or at the curb.
When a holiday occurs on a
Monday, trash pick-up for Tuesday will be on Wednesday.
If a holiday occurs on any regularly scheduled pick-up
day except Monday, trash pick-up for that day will not
occur and will be picked up on the next normally
scheduled day for your route.
Pets – The
City of Broken Arrow has a leash law, which includes
dogs and cats. The City also requires pet owners to
clean up their animal’s feces.
Pets must be under their owner’s
control when outside of their home. Continued complaints
of animals not being controlled will result in the
Animal Control Officer being notified.
No animals or livestock being
kept in cages outside the home will be allowed.