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The Commons At Canterbury

Updated as of March 2010

Rules and Regulations

 

History – The Commons is comprised of 94 privately owned townhomes that were built in four phases. Phases 1, 2, and 3 were built between 1982 and 1984. Phase 4 was built between 1994 and 1995.

Mailbox/Address – The Commons address is 2408 W. Quantico St., Broken Arrow, OK 74011. The mailbox is located at the end of the second driveway in Phase 3 (north side of the street).

WebSite – Our website address is thecommonsatcanterbury.org. Please visit our website and let us know if you would like to be communicated with via email.

The Board - The Board is charged with the responsibility of ensuring the By-Laws, Covenants, and Rules and Regulations are followed. These are in place to protect the appearance of our neighborhood so it will be a desirable place to live thereby protecting our property values. If you need a copy of any of these documents, please place a note in the Commons’ mailbox or visit our web site at thecommonsatcanterbury.org for printable documents.

Board Meetings – The Board of The Commons Homeowners Association meets at 6:30 p.m. the third Monday of each month in the conference room at the Broken Arrow South Public Library located at the corner of 101st and Chestnut. Homeowners are encouraged to attend these meetings in order to have a say in and stay informed of decisions made that affect our neighborhood and townhomes.

Each fall there is an annual homeowners meeting. Letters are sent notifying all homeowners of the date, time and place of the meeting.

Dues – Homeowners are responsible for payment of the dues. The monthly dues effective March 1, 2010 are $98.39 and are to be paid the first of each month. If your yard is fenced, there is an additional $5.00 a month charge ($103.39). Checks or money orders are to be made payable to The Commons Homeowners Association and are to either be mailed to the previously mentioned address or placed in the Association’s mailbox.

The dues are compiled and used to pay for lawn care (weed control, fertilization, mowing, edging, shrub trimming, tree maintenance), repair of the exterior of the buildings (siding, painting, roofing, guttering), maintaining the fence that surrounds the property, and insurance on the common areas and the Board of the Homeowners Association.

Dues that are 30 days late are charged interest at the rate of 6% per annum (.005% per month). As of January 1, 2010 homeowners whose dues equal one month in arrears will have a lien filed against the property; homeowners whose dues equal three months in arrears will have a lawsuit filed against them in small claims court. The homeowner will be responsible for all lien fees and court costs.

Questions regarding the dues or financial matters may be emailed to dues@thecommonsatcanterbury.org.

Fines – Homeowners who violate any of the Rules and Regulations will be subject to a fine. Upon notification by the Board of a non-compliance issue, homeowners will have a reasonable amount of time (determined by the Board) to remedy the situation.  If the homeowner remains non-compliant, a fine set by the Board will be imposed and a lien filed against the property.  The fine will continue to accrue at a rate determined by the Board until the violation is remedied. The homeowner will be responsible for all fees and court costs.

Architectural Control - No building, wall or other structure shall be erected or maintained upon the Properties, nor shall any exterior addition to or change or alteration be made until the plans and specifications showing the nature, kind, shape, height, materials, and location of the same have been submitted to and approved in writing as to harmony of external design and location in relation to surrounding structures and topography by the Board of Directors of the Association.

Fences – The Board will no longer approve requests for fences.

Homeowners who currently have fences are responsible for keeping their fence in good condition – replacing broken or missing slats and properly painting the fence. If an existing fence is not properly repaired and maintained, upon notification by the Board, the homeowner will have a reasonable amount of time to bring the fence into compliance. Otherwise they will be fined and a lien filed against the property. See “Fines.”

Insurance – Homeowners are required to insure their townhome. Please note this is not a condo development, therefore, the appropriate insurance is for a single family home. Homeowners are required to provide the Board with a copy of the declaration page of their homeowner’s insurance policy. Please place the copy in the Commons’ mailbox.

General Information

  • Homeowners whose townhouse is used as rental property are responsible for providing the renters with a copy of the Rules and Regulations. The homeowner will be held liable for any violations by their tenants.
  • Homeowners are required to keep the Board informed of their current mailing address.
  • All interior window coverings must be white or off-white backing.
  • No aluminum foil or other unsightly window coverings are permitted.
  • The frames of replacement windows and storm doors must be white or bronze/black.
  • Firewood may be stacked on the porch as long as it does not touch the siding.
  • No window air conditioning units are permitted.
  • Bicycle riding, scooter riding, or the riding of comparable equipment is not permitted on the sidewalks between the buildings, on the driveways or on the grassy areas.
  • Skateboarding is not permitted anywhere on the property.
  • Motorized vehicles are not allowed on the grassy areas.
  • Basketball goals or other recreational equipment is prohibited.
  • Parents are responsible for supervising their children.
  • All residents are asked to be respectful of their neighbors.
  • We are involved in the Neighborhood Watch Program. Please be aware of any unusual activity and report it to the police immediately.

Request for Repairs – A request for repairs may be emailed to theboard@thecommonsatcanterbury.org or a written note placed in The Commons’ mailbox being specific as to the type of repair requested, exact location on the building, the homeowner’s name, address of townhome, and phone number where you can be reached. The Board must approve and arrange for repairs to the exterior of the buildings. The dues do not cover repairs made by or arranged for by the homeowner.

Repair of Buildings – The Association is responsible for the exterior care and painting of the buildings. This includes the white trim, blue siding and blackboard (the board under the siding). This excludes damage done by the homeowner, family members or guests, replacement of doors, garage doors, windows, or any structural damage to the building or the foundation.

If our contractor finds damage beyond the blackboard, a representative of the Board will contact the homeowner. The homeowner may either hire our contractor or their own to complete that part of the repairs at their own expense. Once they are completed our contractor will be rescheduled to resume the Association’s part of the repair.

Roof – After expiration of the warranty on your roof, the Association is responsible for the repair and replacement of the roof. This includes the flashing, shingles or issues due to poor workmanship. This does not include damage due to wind, storms, or hail.

In the event of roof damage due to a storm, homeowners are to contact their homeowner’s insurance agent to arrange for repair or replacement or the roof. Please provide the Association with documentation of the repair/replacement for our records.

Satellite Dishes - Due to the damage caused by installing a dish on the building, satellite dishes are to be mounted on a pole in the yard. The homeowner will be responsible for the cost of repairs for damage caused by satellite dishes being attached elsewhere.

Contractors – Our contractors receive their work orders from the Board. If you have an issue regarding their work orders or the quality of their work, please either email us at theboard@thecommonsatcanterbury.org or place a note in the mailbox so we may address it directly with them on your behalf.

Lawn/Flower Beds/Shrubs/Trees – Each homeowner is responsible for watering their lawn, flower beds, shrubs and trees. Weather permitting, the lawns are mowed once a week. Please be sure hoses and other items are picked up off the lawn.

Shrubs and flowers need to be planted several feet away from the building and are not to touch the siding. The lawn crew has been instructed to trim everything away from the building. This is to protect and extend the life of the siding.

Insects/Rodents – Homeowners are responsible for treating any insect or rodent infections in their building or yard.

Termites – Treatment of a termite infestation is the homeowner’s responsibility. The homeowner will be notified if our contractor finds evidence of termites in their townhome. The homeowner will then have 30 days to have their property professionally inspected and treated if an infestation is present. If the property is not treated in that time frame, The Commons Homeowners Association will not be responsible for repairs that would normally come under the Association’s guidelines.

The homeowner is required to provide the Board with a certificate from the exterminator documenting the inspection and treatment. Repairs that fall under the Association’s guidelines will then be resumed.

Garages – Garages are not to be converted into living spaces, workshop areas, or used solely for storage. Car owners should park at least one car in their garage. Automobile repairs may only be done inside the garage. Any unsightly, miscellaneous materials or debris left outside of garages will be disposed of at the owner’s expense.

Parking – Due to limited space in the common driveways, parking is not permitted behind garages or in the area around the garages. Guests may park in the parking area or on the street. No boats, campers, recreational vehicles or trailers may be parked outside of the garage. The Association may have inoperable vehicles towed away at the owner’s expense.

Trash Pick-up – The Commons’ trash is picked up by the City of Broken Arrow on Tuesdays and Fridays. Please place your trash at the curb no earlier then Monday or Thursday evening and no later than 7:00 a.m. on Tuesday or Friday.

The City of Broken Arrow provides trash bags. All trash should be in bags and securely tied. No trash cans are allowed outside of the garage or at the curb.

When a holiday occurs on a Monday, trash pick-up for Tuesday will be on Wednesday. If a holiday occurs on any regularly scheduled pick-up day except Monday, trash pick-up for that day will not occur and will be picked up on the next normally scheduled day for your route.

Pets – The City of Broken Arrow has a leash law, which includes dogs and cats. The City also requires pet owners to clean up their animal’s feces.

Pets must be under their owner’s control when outside of their home. Continued complaints of animals not being controlled will result in the Animal Control Officer being notified.

No animals or livestock being kept in cages outside the home will be allowed.